CNR number
The CNR (Case Number Record) number is a unique sixteen-character identifier given to a case. It stays with the case from filing to disposal, even if the case number changes, the matter is transferred, or it moves up on appeal. It is the most reliable way to follow a matter, because party names repeat and case numbers restart every calendar year. What a CNR number is and where to find it.
Case number
A case number identifies a case within a court: the case type, a serial number and the year — for example a writ petition numbered in a particular year before a particular High Court. Case numbers restart each calendar year and case-type abbreviations differ between courts, so the same number can belong to many different matters. For tracking across courts and years, the CNR is the safer identifier. Checking case status.
Diary number
A diary number is allotted when a matter is presented for filing, before it is registered and given a case number. A matter sits on its diary number while objections are cleared. If a filing has been marked defective, the diary number is what you quote when you attend to the objections — and until the objections are cured, the matter has no case number at all.
Cause list
A cause list is the list a court publishes for a working day, setting out the matters to be taken up before each bench, in order. It carries the item number, case number, parties and the advocates appearing. Cause lists are published for the next working day and then revised, so the version read at eight in the evening is not always the version that runs at half past ten. Cause lists, court by court.
Display board
The display board shows which item number a court is hearing at that moment, updated through the working day. It is how advocates and clerks decide when to move between courts and when to stay put. Boards run during court hours, broadly 10:30 to 16:30 IST on working days, and go quiet outside them. Live display boards for the Supreme Court and all 25 High Courts.
Item number
The item number is a matter's serial position on a bench's cause list for the day. Item 1 is taken up first. Item numbers are the practical unit of a working day: an advocate holding item 4 in one court and item 61 in another plans the entire morning around those two figures, and a board that has stalled at item 20 changes the plan.
Pass over
A matter is passed over when it is called and then put back to be taken up later the same day, either at the request of counsel or on the court's own view, rather than adjourned to another date. It stays live on the day's board. What happens to a matter passed over more than once varies by court and by bench, so it is not a position to rely on twice.
Part heard
A matter is part heard when arguments have begun but are not complete, and the same bench will continue hearing it. Part-heard matters are usually listed ahead of fresh matters and, by convention, are taken up by the judge who began the hearing. It is the answer to the question every client asks after a long day at court: it does not mean nothing happened, it means the hearing is not over.
For orders
"For orders" on a cause list means the matter is listed for the court to pass or pronounce an order, not for arguments. Ordinarily nothing is argued. It appears after a hearing has concluded, or where the court reserved a direction for a later date. A matter listed for orders can still take a turn nobody expected, which is why appearance is not optional.
Reserved
Judgment is reserved when arguments are complete and the court will deliver its judgment on a later date. The matter leaves the regular hearing list and appears again only for pronouncement. Between reservation and pronouncement the matter is with the court and no further arguments are heard unless the court permits, though written submissions are often filed if the court has allowed them.
Disposed
A case is disposed when the court has finished with it — decided, dismissed, withdrawn, settled, abated or otherwise closed. Disposal is not the same as finality. A disposed matter can still be appealed, reviewed, recalled or restored. On a case record, "disposed" is only a status; the order sheet tells you how it was disposed of, and that is the part that matters.
Defective
A filing is marked defective when objections are raised at the filing counter — a missing document, an unsigned affidavit, a wrong court fee, an incomplete memo of parties. The matter is not registered until the objections are cured. Defects are the commonest reason a filing that "went in" on time has not, in fact, been numbered, and that distinction can matter to a limitation argument.
Tagged
Two or more matters are tagged when the court directs that they be heard together because they raise a common question. Tagged matters are listed together and are often decided by a common judgment. A matter tagged to a lead case then moves at the pace of the lead case, which is a fact worth telling a client on the day it happens rather than six months later.
Caveat
A caveat is a notice filed by a person who expects a proceeding to be brought against them, asking the court not to pass any order in that proceeding without hearing them first. It obliges the other side to serve the caveator. A caveat has a limited life and lapses if not renewed, so a caveat filed and forgotten is no protection at all.
Vakalatnama
A vakalatnama is the written authority by which a client engages an advocate to appear, act and plead in a particular matter. It is signed by the client, accepted by the advocate and filed on the record. Without a vakalatnama on record, an advocate cannot address the court on that party's behalf. Vakalatnama format and how it is filled.
Affidavit
An affidavit (halafnama) is a written statement of facts, sworn or affirmed before an authorised officer and filed as evidence of those facts. It must separate what is on the deponent's own knowledge from what is on information and belief, and it must state the source of the latter. Affidavits are rejected on the verification clause far more often than on their contents.
Memo of parties
A memo of parties is the schedule filed with a plaint or petition listing every party by name, description and full address for service. It is the document the court works from when notice is issued. An error in an address here is one of the commonest reasons a matter loses a date, because service fails and the next hearing goes only to fresh steps.